A personal assistant (PA) also known as an executive secretary works very closely with the senior managerial staff to offer administrative support, on one-on- one basis. A personal assistant helps the manager to function effectively by dealing with administrative and secretarial duties. If you want to be a good personal assistant, you should be self motivated, very good in communication, IT literate and organized. You should also keep up to date with the latest office gadgets and industry practices. A good personal assistant should be able to deal with different situations competently even when the boss is away and you should be confident to give directions on behalf of your boss. You must be able to maintain very high levels of confidentiality.
Writing tips for Personal Assistant Resume
In the prevailing market, it can really be hard to get yourself an interview leave alone a job. There are so many job seekers but the jobs are scarce. When writing your personal assistant CV, you want to be sure that it completely sells you and gives you a competitive edge over all the other applicants. The most important thing is formatting. Most job seekers often overlook this important step in writing a resume for personal assistant. Do not use fancy fonts when writing your CV. This s will clearly show that you are not a serious person. Stick to old Times New Roman or Calibri. Below are some more details on the recommended resume format. Format: Font size: 12, Header: 13, Length:2 pages. Layout: Title, Contact details, Profile, History of employment, Education background, Major skills or achievements, Any additional information. Title: Your resumes header should always be your name in bold. This is followed by your address, mobile number and email address. Profile: Your profile should be a well detailed overview of your experience and indicate the particular role you are actually looking for. This can be written in bullet points or in less than 3 sentences. Employment history: Every work experience should take a date format( should always include the month and year), company you worked in and what role you played during your employment time. Before you write your resume, you can take some time to write what you do each day. You can narrow down the major things that you think are related to your job. This will also help you in thinking of your major skills that you would sell in case you are invited for an interview. Your resume is a document that is constantly changing. A skill you may want to highlight for one application may be completely different in another application.
Here are some resume samples that will help you get a personal assistant interview and stand out from the crowd, impress the recruiters and land you an interview.
Personal Assistant Resume Sample #1
[Street, City, State, Zip] | [Phone] [Email Address]
Objective Statement: Seeking the position of a personal assistant to utilize my excellent skills in public relations and experience, for the benefit of the organization and development of the self.
■ Profile Summary
A competent personal assistant that former employers describe as their right hand who is highly confidential, has a good sense of fashion, great interpersonal skills, and well polished. Other unique skills are:
Self-Motivated | Disciplined |Organized | Confident| Reliable | Discreet
• Detail oriented
• Able to supervise work and delegate any extra work when necessary
• Exceptional grammar skills
• Good communicator
■ Professional Experience
Mark & Sons Company, Waltham, MA March 2008 – Present
• Read and replied to all the emails appropriately
• Effectively managed very important telephone calls that increased sales
• Arranged for meetings and booked appointed with various people depending on urgency of the matter
• Researched about different topics online and made presentations
• Planned all the travel arrangements for my boss
• Associate Degree in Business Administration
• Diploma in customer service
Personal Assistant Resume Sample #2
Statement Objective: Highly skilled and successful personal assistant with over five years experience offering a strong background with exceptional references. Looking for a personal assistant position where my skills and knowledge will be effectively used for the growth of the company as well as personal development.
• Highly knowledgeable about Ms Office and bookkeeping software
• Effective in planning and coordinating events
• Good written and verbal communication skills
• Good time manager
personal assistant June 2006- March 2008
• Managed telephone calls and scheduled meetings for my boss
• Booked important appointments for the manager
• Attended meetings on behalf of the manager, wrote minutes and compiled reports
• Managed emails for the manager
• Planned for domestic and international travels.
Bachelor of Business Administration, New Jersey University.
Diploma in Receptionist Studies.
Personal assistant job description
As a personal assistant, you are the manager’s first point of contact with people from inside and outside the company. To be a successful PA, you need to be discreet and be able to think on your feet and maintain calmness even under pressure. You should be aware of all the company’s issues and understand the company’s aims and objectives.
Duties of a personal assistant
As a personal assistant, you are expected to read, monitor and respond to your boss’s emails as well as answering questions and calls that are directed to your manager. You should also book meetings, organize travel and prepare travel itineraries for your boss. If the boss is not able to attend meetings, you are expected to represent him, write minutes, take dictation and compile reports for them. It is also your duty to carry out internet research on behalf of your boss, update websites, type documents and prepare presentations.